For the purpose of using LegRoom, a software platform owned and developed by Us (“LegRoom”), (“Legasis Private Limited” or “We” or “Us” or “Our”, as the case may be), is a private limited company incorporated under the Companies Act, 1956 and existing under the provisions of the Companies Act, 2013, having its registered office at Parinee Crescenzo, office nos. 12A-09 & 12A-09A, plot No. C, 38/39, G block, behind MCA Club, BKC (East), Mumbai, Maharashtra, India – 400051. This Privacy Policy describes the types of personal data We collect from You, how We use it, share it, and your rights regarding the information.

1. Personal Data We Collect

1.1. “Personal Data” refers to information related to You that can identify You directly or indirectly, particularly when combined with other information We may hold. The types of Personal Data we collect depend on how You interact with LegRoom.

1.2. We may routinely collect certain Personal Data, including but not limited to your (a) IP address, login details, browser type and version, time zone setting, browser plug-in types, and operating system, (b) URL clickstreams (paths you take through our site), pages viewed, and actions taken on those pages.

1.3. If You are a user (including Authorised User) of LegRoom, We may collect additional personal data, including but not limited to (a) details you provide directly, such as your name, email address, and phone number, and (b) information on how You interact with LegRoom, such as document uploads, search activities, preferences, labels added to documents, and actions taken within LegRoom.

1.4. Details on how We collect, store, and process your Personal Data are outlined below and governed by our Terms and Conditions.

2. How We Collect Personal Data

2.1. We collect Personal Data directly from You through various interactions, including:
(a) When You register for LegRoom, subscribe to updates, or sign up for online demos, We collect contact information (such as name, email address, and phone number) and your communication preferences.
(b) If You contact us, We retain your email address and other contact information included in your message, such as your name, phone number, and company details.
(c) When You use Our website or LegRoom services, We collect data about your visit, including your activity on the site, interaction patterns, and other technical information as outlined in section 1.

2.2. If You provide Personal Data about another person, You are responsible for ensuring compliance with any applicable legal obligations in sharing such data and information with Us, including, where necessary, securing permission for Us to share it with Our service providers.

3. How We Use Your Personal Data

3.1. We use your Personal Data fairly and only when We have a lawful reason to do so. This may be based on your consent or another legally permitted basis, such as Our legitimate interests. We solely use your Personal Data for the following purposes:
(a) To administer and maintain Our website and LegRoom services, perform data analysis, testing, and research to improve functionality and usability, and develop new services, add-ons, or features, all of which are in Our legitimate interest.
(b) To improve Our website and ensure that content is presented in the most effective manner.
(c) To send You marketing information about LegRoom’s services, but only if You have opted to receive such communications from Us.
(d) To ensure the safety and security of Our site and LegRoom services.

We do not process special categories of data.

3.2. Any content, including documents, files, or other materials, that You upload to LegRoom will not be used by Us for training, improving our systems, or shared with third parties. We respect your privacy and confidentiality, ensuring that Your data remains secure and used solely for providing the intended services.

4. DATA WE COLLECT AUTOMATICALLY

4.1. When You visit our website, log into LegRoom, or use Our services, We automatically collect and store technical information about your device and interaction with Our website and LegRoom services. This information is transmitted from your device to Us through cookies and analytics tools and may include details such as your IP address, browser type, operating system, and activity on Our website.

5. HOW WE USE COOKIES

5.1. A cookie is a small file placed on your device’s hard drive with your consent. Cookies help Us analyse web traffic and recognize You when You return to Our website, allowing LegRoom to tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

5.2. We use Traffic log cookies to help Us identify which pages are being used, allowing Us to analyse data on webpage traffic and improve Our website for a better user experience. Cookies enable Us to remember your preferences and provide a customized experience on Our website.

5.3. This information is used solely for statistical analysis and website improvement, and the data is removed from Our system once analysed. Cookies do not grant Us access to your computer or any information beyond what You choose to share with us.

5.4. You have the option to accept or decline cookies. Most web browsers accept cookies by default, but You can modify your browser settings to decline cookies if You prefer. Please note that declining cookies may limit certain advantages on Our website.

6. HOW TO MANAGE COOKIES

6.1. Most web browsers allow you to refuse or delete cookies, and the methods for doing so vary by browser and version. You can find current instructions for managing cookies in popular browsers at the following links:

- Chrome
- Firefox
- Opera
- Internet Explorer
- Safari
- Edge

Please note that blocking all cookies may reduce the usability of many websites, including LegRoom.

7. INFORMATION WE COLLECT FROM THIRD PARTIES

7.1. We may receive information about You from third-party analytics services to help Us understand how You and Authorised Users interact with LegRoom and to improve Our services. This includes (a) Google Analytics, a web analytics service provided by Google, Inc., based in the United States. Google Analytics uses cookies to analyse user activity on Our site, allowing Us to optimize website functionality and user experience. (b) Mixpanel, a web analytics service provided by Mixpanel, Inc., also based in the United States. Mixpanel provides insights on how You use Our services, helping Us enhance functionality and develop new features. These services use cookies to gather information and transmit it to their respective servers. The data collected is used exclusively to improve LegRoom’s functionality and user experience.

8. SHARING AND TRANSFERRING YOUR DATA

8.1. We treat your Personal Data with respect and only share it with third parties as necessary to provide and improve LegRoom’s services, or as described below. We may transfer your Personal Data outside of your home region, including outside India, under the following circumstances:
(a) When the transfer is to a country or territory deemed by relevant regulatory authorities to ensure an adequate level of data protection;
(b) With your explicit consent; or
(c) When the transfer complies with applicable data protection laws, and any relevant local laws.

9. HOW WE PROTECT YOUR PERSONAL DATA

9.1. We implement appropriate technical and organizational measures to protect your Personal Data from unauthorized or unlawful processing, accidental loss, destruction, or damage. Our security measures are designed to protect the integrity and confidentiality of your Personal Data while in Our care.

10. KEEPING YOUR PERSONAL DATA

10.1. We retain your Personal Data only as long as necessary to fulfil the purpose for which it was collected or to comply with legal, regulatory, or reporting obligations, or to establish or defend against legal claims. Once these purposes no longer apply, We securely delete or anonymize your data.

11. YOUR RIGHTS REGARDING YOUR PERSONAL DATA

11.1. You have certain rights concerning how We use and retain your Personal Data. These rights are:
(a) You can request that We update or correct any inaccurate or incomplete Personal Data. Please inform Us if any of your information changes to help Us keep it accurate.
(b) You may request that We stop processing your data for direct marketing purposes. Kindly note that if You withdraw your consent, We may be unable to provide certain services.
(c) You have the right to object to Our use of your Personal Data more generally.

11.2. In certain circumstances, You may also have the following rights:
(a) To request a copy of the Personal Data We hold about You, subject to certain exceptions (e.g., if providing it would reveal another person’s Personal Data).
(b) To ask Us to delete your Personal Data without undue delay.
(c) To request that We limit Our processing of your data under specific conditions.
(d) To request that Personal Data You provided to us be supplied in a machine- readable format so that it can be transferred to another service provider.

To exercise any of these rights, please contact Us at support@legroom.ai. For security purposes, We may request proof of identity to verify that Personal Data is disclosed only to You.